Final payments and deductions
If a member of staff is leaving your employment, you need to ensure that all outstanding payments and deductions are accounted for on their final payslip. This may include making a payment for any holiday entitlement they have accrued but not taken up to their leaving date. You might also need to refer to the employee's contract of employment and check your company polices regarding holiday pay, payments in lieu of notice and any other settlement agreements.
Please be aware that if the employee is currently being paid statutory maternity/paternity/adoption pay you are required to make the remainder of the payments beyond their leave date.
If you require additional advice regarding holiday pay and settlement agreements, you can contact ACAS on 0300 123 1100 for free guidance on all employment law related matters.
If the employee is paid a salary and is leaving part way through the month, they will need to receive a pro rata salary payment for the portion of the month they have worked. If your Service Level Agreement (SLA) with Portt and Co includes gross payment calculations, we will make the calculation for you when we process the final payslip. However, if your SLA does not include this service, we will require you to provide us with the pro-rata salary payment when you send us your payroll instruction for the relevant month. If you are not sure whether this is included in your SLA, please contact the office by calling 01823 704 005 or emailing us at info@portt.co.uk
Leave date
In order for us to process your employee as a leaver and in addition to having details of all final payments or deductions, you need to let us know their leave date. Please communicate this to us when your submit your payroll information to us for the relevant month. We cannot process their final pay or produce a P45 without the leave date.
P45
Once we have processed the final payslip for your employee, we will produce their P45. If they receive electronic payslips, the P45 will be made available on their payslips portal. If your company does not use our electronic payslips system, we will upload the P45 with your standard payroll reports and you will need to distribute the P45 to the employee.
Further Payment
If a further payment is due to your employee after we have processed them as a leaver, this will need to be made as a 'Payment after Leaving'
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Portt & Co